HOBAN Recruitment is seeking an experienced and highly organised APS 5 level Executive Assistant to provide comprehensive administrative support in a dynamic workplace. This role requires a proactive professional with strong communication skills and the ability to manage competing priorities effectively.
Key responsibilities include:
- Managing emails, appointments, and preparing briefing materials.
- Scheduling meetings and preparing reports and documents related to committees and projects.
- Organising travel arrangements and supporting official functions for the General Manager and other agency staff as required.
- Providing guidance, support, and quality assurance to staff at lower classification levels.
- Identifying and contributing to the resolution of issues as they arise.
- Maintaining a well-developed understanding of relevant legislation and policy frameworks.
- Assisting with maintaining risk management programs.
Benefits:
- Competitive pay rate of $55.24 per hour, including casual loading, providing you with financial stability and recognition for your expertise.
- 11.5% superannuation to secure your future and support your retirement planning.
- ASAP start date, allowing you to embark on this exciting opportunity without delay.
- Full-time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work-life balance and time.
- Contribute to meaningful outcomes for people with disabilities.
- Supportive team environment with a commitment to excellence.
About You:
To be successful in this role, you will have:
- The ability to manage multiple tasks, prioritise effectively, and maintain accuracy and attention to detail.
- Strong written and verbal communication skills to interact with stakeholders, prepare reports, and handle correspondence.
- Excellent time management and organisational skills.
- Demonstrated critical thinking and decision-making abilities.
- Proficiency in Microsoft Office Suite and other relevant office tools.
- The flexibility to adapt to changing priorities and support various functions as needed.
- An understanding of confidentiality and privacy principles when handling sensitive information.
- Previous Executive Assistant experience.
Desirable Qualifications and Experience:
- Qualifications in business administration, management, office administration, project management, or a related field.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably within a government or large organisation.
Working Conditions:
- Open office and hot desk environment.
- Occasional work-from-home flexibility.
- Significant periods of desk-based and screen-based work.
- Interaction with assistance animals in the work area may occur.
Please note you do need to be an AUSTRALIAN CITIZEN for this Federal Government role.
Positions close for submissions on WEDNESDAY 9th APRIL 2025 COB.
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.
