If you're passionate about delivering high-quality services and making a tangible impact within a dynamic government environment, we want to hear from you! This is an exciting opportunity to contribute to a Federal Government Agency and assist in supporting individuals and communities through a range of essential services.
We are seeking a dedicated and motivated APS5 Executive Assistant to join our team. In this role, you will play an integral part in supporting senior management, ensuring smooth and efficient office operations, and handling confidential information with discretion.
Role Details
- Role Type: Temporary
- Salary: APS5 Equivalent + Superannuation
- Location: Brisbane CBD
- Start: ASAP, pending interview and pre-employment checks
About the Role
As an APS5 Executive Assistant, you will be responsible for providing high-level administrative support to the executive team. This includes managing emails, scheduling meetings, organising travel arrangements, and preparing reports and briefing materials. You will also support the General Manager and other senior staff, while ensuring effective communication between internal and external stakeholders. Your role is crucial in maintaining confidentiality, managing multiple priorities, and ensuring smooth executive operations.
Key Responsibilities
- Manage emails, appointments, and prepare briefing materials for the General Manager and senior team members.
- Coordinate meetings, prepare reports, and assist in document management related to committees and projects.
- Organise travel arrangements and provide logistical support for official functions on behalf of the executive team.
- Provide guidance and quality assurance to staff at lower classification levels.
- Identify and contribute to the resolution of issues as they arise.
- Maintain a strong understanding of relevant legislation and policy frameworks.
- Assist with maintaining and implementing risk management programs.
About You
To be successful in this role, you will have:
- Strong administrative and organisational skills with the ability to manage multiple tasks and priorities effectively.
- Excellent written and verbal communication skills to interact with internal and external stakeholders, prepare reports, and handle correspondence.
- Attention to detail and the ability to maintain accuracy in all administrative tasks.
- A proactive approach to problem-solving and decision-making.
- Proficiency in office software (e.g., Microsoft Office Suite) and other relevant tools.
- Flexibility and adaptability to changing priorities and work environments.
Key Skills & Attributes
- Executive Support: Proven experience in supporting senior management in an administrative capacity.
- Communication: Strong written and verbal communication skills, with the ability to manage complex correspondence and reports.
- Time Management: Ability to manage competing priorities, stay organised, and meet deadlines.
- Discretion: Sound judgement and a commitment to handling sensitive and confidential information appropriately.
- Adaptability: Comfortable with change and adjusting to new processes or service priorities.
Eligibility Requirements
- Australian Citizenship is required.
- Pre-Engagement Check: All employees must undergo a mandatory security screening process.
This is a fantastic opportunity to contribute to a high-impact area within a Federal Government Agency. If you're passionate about making a difference and are eager to be part of a supportive and collaborative team, we would love to hear from you!
Applications close: 8th April - Only shortlisted candidates will be contacted. APPLY NOW! Please Note: Only Australian Citizens can be considered for this position.
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.
