Document Controller

John Holland • Melbourne, VIC, AU • 1w ago

About John Holland

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.

From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge?

About the Project

John Holland has been named as the preferred contractor to deliver the North-East Link, Hoddle St to Bourke Road package of works. The Momentum Alliance is made up of John Holland, Seymour Whyte and design

partners Mott MacDonald and Jacobs Group, in partnership with MRPV.

The scope of works includes upgrading six kilometres of the Freeway with new traffic lanes, bridge upgrades and urban noise walls, a dedicated busway (fully segregated from mainline traffic), and a new bridge

over the Yarra River.

The NEL Project involves the design and construction of the upgrade of the Eastern Freeway from Hoddle Street in the west to Burke Road in the east, including:

6km of brownfield freeway widening to accommodate additional traffic lanes in each direction
3km dedicated busway separated from mainline traffic
Significant structures including 600m of bridges, including a 180m architectural steel shared use path bridge of the Yarra River
Freeway-wide scope including ITS, retaining walls, stormwater drainage, noise walls, lighting and signage

Site location to be around Chandler Highway / Eastern Freeway interchange.

About the Role

Manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control.

The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment.

What you will do;

Maintain project-related document control register, database and hard copy filing system

Ensure document submissions are in accordance and compliant with the project document formats and requirements

Coordinate workflow reviews and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.

Identify, record, and communicate issues with registered documents

Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties

Maintain storage and archiving of project and organisational records (electronic and hard copy)

Coach other John Holland employees on the records management systems, procedures, and processes

Ensure the documents are managed in strict confidentiality

What we are looking for;

Qualifications:

Higher School Certificate (HSC) or equivalent experience in Business or Administration

Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines

Experience:

Demonstrated major project experience in document control.
Experience in document management systems
Advanced computer skills
Prioritisation skills
Records management
Knowledge of project management systems and processes
Experience in project environment or equivalent industry
Aconex experience

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.