The Opportunity:

The role of Ministerial and Parliamentary Support Officer contributes to the coordination and management of services for the Minister for Indigenous Australians and the National Indigenous Australians Agency (NIAA). Working in the Ministerial and Parliamentary Team, you are part of a well-supported team and see first-hand how your work makes a positive contribution to the NIAA and its stakeholders. 

The Ministerial and Parliamentary Support Officer is professional and approachable, providing assistance and services to a range of stakeholders. They make decisions under the direction of team leadership within defined procedural parameters and offer suggestions for small-scale improvements to processes within the team or branch. 

The Ministerial and Parliamentary Support Officer is a team player who can work collaboratively and respectfully with other team members. 

The APS3 role may include some, or all, of the following duties:

•  process ministerial correspondence in accordance with Ministerial and Agency requirements

•  exercise discretion and judgement

•  action tasks within established work practices and priorities

•  assist with enquiries from external agencies and other stakeholders

•  assist with the coordination of briefs and information requests from the Minister’s Office and the NIAA Executive

•  distribute responses to ministerial correspondence

•  provide supervised helpdesk support for the Parliamentary Document Management System (PDMS)

•  courier duties between to the Agency and Parliament House

•  assist with the coordination of Live Issues Briefs (Questions Time Briefs)

•  assist with the coordination of questions on notice

•  assist with the Senate Estimates and Committee Inquiry processes

•  other tasks associated with the roles and responsibilities of the Ministerial and Parliamentary Team

The APS4 role may include some, or all, of the following duties:

•  process ministerial correspondence in accordance with Ministerial and Agency requirements

•  exercise discretion and judgement, including the ability to action tasks within established work practices and priorities

•  assist with enquiries from external agencies and other stakeholders

•  contribute to the improvements of guidelines and providing advice from these guidelines

•  assist with the coordination of briefs and information requests from the Minister’s Office and the NIAA Executive

•  distribute of responses to ministerial correspondence

•  provide helpdesk support for the Parliamentary Document Management System (PDMS)

•  provide input to time-critical Executive and Ministerial reporting

•  assist with reviewing and implementing improvements to systems and processes

•  courier duties between to the Agency and Parliament House

•  assist with coordination of Live Issues Briefs (Questions Time Briefs)

•  coordinate questions on notice

•  assist with the Senate Estimates and Committee Inquiry processes

•  other tasks associated with the roles and responsibilities of the Ministerial and Parliamentary Team.

Our Ideal Candidate

First and foremost, our ideal candidates will enjoy working as part of a small, fun and dynamic team. Our ideal candidates will have attention to detail, a sound working knowledge of ministerial and parliamentary processes or the capacity to develop these skills quickly. 

Experience in coordinating ministerial and parliamentary material on PDMS and/or the Digital First System will be considered as highly desirable. 

People who enjoy working in a fast-paced environment, that has a high degree of visibility within the Minister’s Office and the NIAA, will be perfect for these roles. 

An effective interpersonal style along with drive and first rate judgement will make you an asset to the team. As one of our ideal candidates, you will be able to exercise sound judgement, with the ability to identify matters requiring escalation. You will be responsive to demands and be able to prioritise work tasks. A baseline security clearance will also be required, or the willingness and ability to obtain one and a driver licence is also desirable.

What We Offer:

·    We have exciting work with real purpose. We support the aspirations of First Nations Peoples—it’s our driving force. Our work is transformational, you can follow your passion, shape your career and make a difference.

·    We value our employees —they’re the heart of our Agency. Employees are supported and empowered to build their career. We are a diverse, inclusive and passionate workforce with an emphasis on continuous cultural learning and tailored professional development.

·    Our work relies on strong and trusted relationships — we build partnerships by being authentic, sharing information and giving honest feedback. We collaborate with communities across Australia, all levels of government and many other invested stakeholders.

Eligibility:

·    To be eligible for this position you must be an Australian Citizen.

·    The occupant must be able to obtain and maintain a Baseline Vetting (Protected) level security clearance, or hold a current security clearance of an appropriate level. 

·    The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check

How to apply:

If this sounds like the opportunity you are looking for, we want to hear from you! Submit an online application through the NIAA Careers Page by 11:30pm Sunday 25 August AEST.