Who we are and what we do

The Workplace Gender Equality Agency (WGEA/Agency) is an Australian Government agency that exists to promote and improve gender equality in Australian workplaces through the provision of advice and assistance to employers and the collection, analysis and publication of workplace data.

At WGEA you will be part of a team of high achievers who are passionate, friendly, and fun. We understand what working flexibly means. We pride ourselves on being a respectful, diverse and inclusive workplace. We encourage and welcome applications from people of all genders, First Nations people, people with disability, people from culturally and linguistically diverse backgrounds and mature-age people.

Why this role matters

The Executive Assistant provides administrative support to the Chief Executive Officer (CEO). It is a critical position that requires sound judgement, attention to detail and outstanding organisational and communication skills. To succeed in this role, you will be a proactive problem solver with a flexible attitude and the ability to manage competing and changing priorities.

The role requires regular contact with senior members of government, and the private sector or their representatives. A confident and professional approach is essential in these interactions establishing and maintaining excellent working relationships. You are a critical communication point between the CEO and Executive Team collaborating with every member of the Agency, where you display discretion protecting the sensitive information entrusted to you. Your calm and collaborative approach with a singular focus on delivery will be key, coupled with significant experience in providing senior executive support in an agency driving change and improvements.

You are someone who can:

• work in a fluid environment, remaining agile and adaptable.
• provide high-level executive support to the CEO, including email management, being able to manage complex and changing diaries, including scheduling, negotiating appointments and meetings, and organising associated and supporting documentation including and maintenance of records.
• identification and prioritisation of urgent business requests, proactively flagging them to the appropriate parties.
• preparing, contributing to, and quality assuring a range of written material, including briefs, agenda papers, reports, talking points, presentations, and background briefings

We are seeking an individual with the following skills and capabilities:

• proven experience in providing executive assistance (CEO or equivalent) with limited supervision.
• confident well-spoken professional with strong written communications skills
• experience in managing a broad cross-section of senior stakeholders and maintaining professional working relationships.
• ability to exercise judgement, discretion, and maintain confidentiality.
• excellent operational, coordination and organisational skills, including attention to detail, the ability to work under pressure, establish priorities and meet competing deadlines.
• a willingness to be adaptable to achieve what needs to be done in any environment.

What’s on offer?

• This role is 3-4 days per week (ideally spread over 5 days -negotiable). Full time is also available with additional operational responsibilities.
• Flexible work arrangements - work can be undertaken from home, in the Sydney office or a combination of both.
• A culture that is committed to achieving results and that values innovation.
• An attractive salary package, including generous superannuation and a range of other benefits.

How to apply?

To apply please refer to the How to Prepare your Application section of the Application Package, where you can also find the full position description for this vacancy.
 

The Application Package is available from our website Jobs at WGEA | WGEA

Your application must be emailed to recruitment@wgea.gov.au prior to Friday 14 June 2024 (10am)